Purpose
• To provide a forum for discussion of academic advising and student success related topics and policies, procedures and processes for faculty, advising administrators, enrollment management administrators, and student life administrators.
• To share critical, cross-functional updates and address areas of concern related to advising and student success.
• To support academic advising as part of the teaching mission of the university and the teaching role of faculty.
• To recommend policy, in conjunction with the Academic Policy Committee, to the Undergraduate Council on matters that pertain to academic advising and areas related to academic advising.
Membership Guidelines
• Two to three elected members of the Undergraduate Council
• Chair of the VolCore Committee
• Chair of the Academic Policy Committee
• Advising Representatives (Senior Academic Advisor. Coordinator, director level) from the twelve undergraduate degree granting colleges/schools.
• Enrollment Management Administrators (as designated by the Chair of the Advising Committee)
• Division of Student Life Administrators (as designated by the Chair of the Advising Committee)
• Division of Student Success Administrators (as designated by the Chair of the Advising Committee)
• Information Technology and Institutional Research and Strategic Analysis Administrators (as designated by the Chair of the Advising Committee)
• Additional Non-Voting Members may be appointed at discretion of the Chair of the Advising Committee to address Institutional Priorities
• TennACADA president
• One undergraduate student
Membership – Voting
• Elected Undergraduate Council Members
• Academic Policy Committee Chair
• VolCore Committee Chair
• Advising Representative from each undergraduate degree granting colleges/schools.
• One undergraduate student
Membership – Ex-officio (non-voting)
• Division of Student Success Administrators
o Associate Vice Provost for Student Success
o University Honors
o First Year Experience
o Veterans Success Center
o Center for Career Development and Academic Exploration
o Academic Success Center
• Enrollment Management Administrators
o Office of the Registrar
o OneStop Student Services
o Undergraduate Admissions
• Additional Campus Members
o Thornton Athletics Student Life Administrator
o Graduate School Administrator
o Digital Learning Administrator
• Division of Student Life Administrators
• TennACADA President
• Information Technology Administrator
• Institutional Research and Strategic Analysis Administrator
Meetings
Two meetings each fall and spring semester
Roles
• Chair
o Requests membership representation from the appropriate units (August)
o Conducts meetings
o Approves meeting schedule
o Approves minutes
o Member of Undergraduate Council
o Member of Academic Policy Committee
o Call for Chair nominations in spring semester with voting to occur in the final spring meeting. Chair must have advising as primary component for their role and be in a leadership role. Outgoing chair will serve as past chair for the next year to support, assist, and serve as substitute for the chair if necessary. There are no limits to the number of times a chair can serve.
o Serves one year term
• Administrative Coordinator
o Sets meeting schedule in consultation with Chair and reserves venue
o Calls for agenda items
o Creates and distributes attendance sheet
o Creates name plates to distinguish between voting and non-voting members
o Minutes – approved by Chair before publication
o Submits minutes to UGC
o Creates/maintains online voting for any committee matters
Undergraduate Council Minutes – Page U13528 – July 21, 2025